FP&A Software Pricing Compared Across 12 Vendors in 2026

FP&A software pricing splits into two worlds. Tools built for small and midsize companies publish their prices and cost roughly $900 to $8,400 a year, while mid-market planning suites are quote-only and land around $33,000 to $74,000 a year by Vendr's purchase medians. Budgeter sits at the low end at $74 a month billed yearly, with the budget and cash forecast drafted from QuickBooks Online or Xero.

Pricing pages in this category are frustrating on purpose. Most vendors show three plan names, a feature grid and a button that says "Get quote", so you can't compare anything until you've sat through a demo. Below are the numbers we could actually verify in October 2026: list prices from vendor pricing pages, and, for quote-only vendors, the median contract value buyers reported to Vendr. If you're still working out which kind of tool you need, start with our overview of FP&A software for growing companies and come back to the prices.

FP&A software prices by vendor

Two notes on reading the table. Vendr figures are medians of real purchases that buyers reported to Vendr, not list prices, and they mix company sizes, so a 60-person company will usually sit below the median and a 2,000-person company above it. PlanGuru's own pricing page returned a 404 when we checked, so its numbers come from third-party listings and are worth confirming with the vendor.

How much FP&A software costs by company size

For a company of 5 to 50 people, the honest answer is $900 to $5,000 a year. At that size the job is a budget, a monthly budget vs actual and a cash forecast that tells the owner when money gets tight. Published-price tools cover it: Budgeter Small Business at $888 a year, Float from $1,260 for cash only, Reach Reporting from $1,548 for one connection, PlanGuru from about $996. Paying $30,000 for a mid-market suite at this size buys features nobody will use.

Between 50 and 200 people, departments start owning budgets and hiring becomes the biggest line. Expect $3,600 to $12,000 a year for a tool that handles department owners, a hiring plan and scenarios. Budgeter Growth is $3,588 a year billed yearly; Centage starts at $8,388. Some companies this size get quotes from Datarails or Vena and land near the bottom of Vendr's ranges, around $10,000 to $16,000, usually with fewer users and one integration.

From 200 to 500 people and beyond, with several legal entities, consolidation and a full-time FP&A team, the quote-only suites earn their price. Planful, Vena and Datarails cluster around $33,000 to $40,000 a year by Vendr medians, and Pigment's median is $74,000. If your model has dozens of drivers per product line and five people editing it, that's the bracket to shop in, and Budgeter is the wrong tool for you.

What drives the price of an FP&A tool

Four things move a quote more than anything else. The number of legal entities is first, because consolidation, intercompany eliminations and currency translation are the expensive parts to build and support. Cube's plans are literally named by entity count, from one entity on Bronze to fifty on Gold.

Users are second. Datarails' plans step from 2 users to 5 to 15, and most suites charge for every editor. Watch whether department heads count as paid seats: a budget that 12 managers need to update can double the bill. Budgeter includes unlimited read-only viewers on every plan, and editors scale with the tier.

Integrations are third. Datarails includes one integration on its entry plan and three on Expert; Reach Reporting prices by connection. A company with QuickBooks, a payroll system, a CRM and a bank feed may need a higher tier for the integrations alone.

Modules are fourth. Workforce planning, cash management, spend control and close management are often sold as add-ons, so the plan that matches your feature list is usually one tier up from the one on the first quote.

Hidden costs beyond the subscription

The subscription is rarely the full first-year cost. Implementation is the big one: Centage describes a standard install of 4 to 6 weeks covering ERP integration, history import, a first budget and training, and enterprise suites often bring in a consulting partner billed separately. Ask every vendor whether implementation is included, quoted separately or done by a partner.

Annual billing paid upfront is the norm for quote-only vendors, and multi-year terms are common. That matters for cash, especially if you're buying the tool precisely because cash is tight. Month-to-month options exist mostly at the low end (Fathom, Budgeter's monthly plans).

Then there's admin time. Someone has to keep mappings current when the chart of accounts changes, rebuild drivers each year and train new managers. A tool that drafts the budget from the ledger and reforecasts after close needs far less of that than one where an analyst maintains every assumption. While you're auditing the stack, it's also worth taking a minute to track what the company already spends on SaaS subscriptions, since a planning tool often replaces two or three spreadsheet add-ons and reporting apps that are still being billed.

First-year cost for a 40-person company on QuickBooks Online

Here's a worked example using only the prices above. Assume a 40-person services company on QuickBooks Online, one legal entity, three department heads who own budgets, and an owner who wants a 13-week cash forecast and a monthly review. Assumptions: annual billing where offered, no paid consultant, and the cheapest published plan that covers budget, budget vs actual and cash forecasting.

• Budgeter Small Business: $888 for the year, budget and cash forecast drafted from the books, 3 editors, unlimited viewers.
• Budgeter Growth, if hiring plans and department spend limits matter: $3,588.
• PlanGuru single entity plus two extra users: about $996 plus $696, so roughly $1,700, with the model built by hand.
• Float plus a separate budget spreadsheet: from $1,260, cash only.
• Reach Reporting with one connection: $1,548 billed yearly at list price, with forecasts you build in the tool.
• Centage: from $8,388 a year before any optional services.

A quote-only suite would probably come in under its Vendr median for a company this size, but even the low ends of those ranges ($9,343 for Vena, $9,565 for Planful, $16,231 for Datarails) sit well above every published-price option. For a 40-person company on QuickBooks Online, the real decision is usually between a published-price tool and the spreadsheet, and we compare those trade-offs for younger companies in FP&A software for startups compared. The QuickBooks side of the setup is covered on our QuickBooks forecasting software page.

Where Budgeter fits and where it doesn't

Budgeter is built for US companies of 5 to 500 people whose books are in QuickBooks Online or Xero. It drafts next year's budget from 12 to 24 months of actuals, refreshes budget vs actual, a 13-week and 12-month cash forecast and runway after every close, and answers what-if questions in plain English. Prices are public on the pricing page and you can start without a sales call.

It isn't the right tool if you run NetSuite, Sage Intacct or another ERP we don't connect to, or if your planning model has to consolidate dozens of entities with complex intercompany rules. Planful and Pigment are built for that, and their price reflects it. If you're on Datarails or Jirav today and the renewal quote made you wince, our Datarails alternatives and Jirav alternatives guides go through the switch in more detail.

How to compare FP&A quotes

Ask every vendor the same five questions in writing: the annual subscription for your entity count and number of editors; whether viewers are free; what implementation costs and who does it; which modules your use case needs and whether they're in the quoted tier; and whether billing is annual upfront or monthly. Put the answers in one table next to the published-price tools above.

Then run the same month through each finalist. Take last month's close, ask each tool for budget vs actual and a 13-week cash forecast, and time how long it takes your team. The tool that gets you to a useful forecast in a day with the least ongoing maintenance is usually cheaper in practice than the one with the lowest line item. If you want to see that on your own numbers, start with Budgeter's FP&A software, connect QuickBooks Online or Xero read-only and compare the drafted budget with what your team builds by hand.